Controlling access to an asset

You can control access to a catalog asset with a combination of the privacy level and the members of the asset.

When you create an asset, you are the owner of it.

If data policies are enforced on the catalog, the asset owner cannot be blocked from viewing the asset preview or using the asset. Everyone else can be blocked by data policies.

You can set the privacy level when you create or edit an asset.

To change the access to an asset, from the catalog Browse page, click the asset name and then click Access.

Privacy settings and user abilities

Your ability to use or control an asset depends on your permissions on the catalog, the privacy setting of the asset, and whether you are a member of the asset.

All privacy settings

These abilities apply to all privacy settings:

  • The owner of the asset or asset members with the Editor or Admin role can change the owner of the asset.
  • The owner of the asset or asset members with the Admin role can delete the asset.
  • The owner of the asset or asset members with the Editor or Admin role can edit asset properties, change the asset members, and change the privacy setting.

The public setting

These abilities apply to the public setting:

  • All collaborators in the catalog can find the asset and see its properties.
  • All collaborators in the catalog who have the Editor or Admin roles can use the asset.
  • Collaborators with the Admin role who are not members of the asset can change the owner of the asset to another asset member.

The private setting

These abilities apply to the private setting:

  • All asset members can find the asset and see its properties.
  • Asset members with the Editor or Admin role can use the asset.

If you mark a connection asset as private, only members of the connection asset can add the data assets that require the connection to a project.

Change the privacy setting

You must have the Editor or Admin role in the catalog and be an asset member to change the privacy setting.

To change the privacy setting of an asset:

  1. Click the edit (edit icon) icon next to Privacy.
  2. Select the level and click Apply.

Add members

You must have the Editor or Admin role in the catalog and be an asset member to add an asset member.

To add members to an asset:

  1. Click Add Members.
  2. Search for the names that you want to add. Asset members must be existing members of the catalog.
  3. Click Add.

Remove a member

You must have the Editor or Admin role in the catalog and be an asset member to remove an asset member.

To remove a member from an asset, click the trash can icon next to the member name and then click Delete.

Change the owner

For public assets, you can change the owner if you are:

  • The owner of the asset
  • A member of the asset with the Editor role
  • A catalog Admin

For private assets, you must be the owner of the asset or a member of the asset with the Editor or Admin role to change the owner.

When you change the owner, the original owner is no longer a member of the asset.

To change the owner of an asset:

  1. Click the edit (edit icon) icon next to Asset owner.
  2. Choose a different owner from the asset members.
  3. Click Apply.

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