Data policies with Watson Knowledge Catalog

With the Watson Knowledge Catalog app, if your organization uses catalogs to manage data assets, you can further control access to data with data policies. A catalog is a metadata repository of data assets that are shared among users who are members of the catalog. A data asset consists of metadata that is indexed and classified in a catalog and data that is stored in cloud storage or an external system.

By default, access to data assets in a catalog is only restricted by the privacy settings of the data assets. Privacy settings and policy rules can limit which members of the catalog can view and use the assets. You can implement data policies to restrict access to data based on the contents of this data. Data policies help you control data access and ensure that the right people can access the right data.

Data Dashboard

Use the Data Dashboard to monitor how many data assets contain personal or restricted data, and all data policy enforcements and activities. It helps you control how data is used and found, and take action to improve data reuse.

Policy Manager

Share data and empower people to curate and collaborate on assets in catalogs. Use the Policy Manager to work on all your categories, policies, and rules:

  • Categories are containers to organize policies. You first have to create a category and then you can add policies to this category.

  • Policies are containers to organize rules. Use a policy to group together rules to achieve a specific purpose and to document this purpose in the policy description. You can group policies together in categories.
    Published policies apply to all catalogs in your organization where data policies are enforced. Policy enforcements can't be removed from catalogs.

  • Rules control access to data. They consist of conditions and an action defined in the Rule Builder. Conditions use terms and operators to specify the relationship between data and users. Add the rules you define to policies. They are processed when data policies are enforced.

Business Glossary

A profound concept of a business glossary helps organizations gain a common, high-level understanding of how data relates to the business and can avoid data misuse or duplication. The definition of business terms and associated descriptions ensures consistency and helps organizing your business processes, policies, and decisions.


Data classification enables you to set up a secure environment for your organization. Data can be classified, for example, according to its level of sensitivity, value, or importance for your organization as required by your own data policies. This helps you establish reliable security controls for data protection. You can also classify data and assign business terms to assets to simplify retrievability.

Next steps

Learn more

Watch this short video to learn about the data policies features.

Figure 1. Video iconData Policies Overview

This video provides an overview of the data policies features.